what does it mean that my dossier is kept at esgia

Build once, then reuse each time

The dossier at esgia is the collection of data compiled from documents that a company already has in-house — an energy bill, fuel receipts, a payroll administration extract — and that remains in place after the first questionnaire. When a subsequent questionnaire arrives from the same customer or from a bank or insurer, that dossier does not need to be rebuilt from scratch. The data that has already been recorded and confirmed remains available; only what is missing or has changed is added.

That is also precisely why personally confirming what is extracted from the documents when building the dossier is such a fixed step: what has been recorded once forms the basis on which the next questionnaire builds further. A dossier that remains in place is therefore not an archive gathering dust, but a working file — it grows as more questionnaires arrive, and it is kept current when a change in the standards or emission factors has an impact on it. What is in it at any given time always concerns data from scope 1, 2 or 3 as classified according to the GHG Protocol — see also the difference between scope 1, 2 and 3.

Why reuse makes sense: the VSME core module always asks for the same information

The VSME standard from EFRAG describes in its core module a fixed set of data that a non-listed SME can report, and that set appears in virtually every questionnaire from a customer, bank or insurer in comparable form. Because it concerns the same type of source data — energy consumption, fuel use, personnel data — there is no reason to extract it again from the same bills and extracts with each new questionnaire. What that differs in time and money is described under what it costs and how long it takes.